SYMBOL

DEFINITION

GRADE POINT

A

Excellent

4

B

Good

3

C

Satisfactory

2

D

Less than satisfactory

1

F

Failing

0

P (formerly CR)*

Pass (formerly Credit) -- C or better. Units awarded not

counted in GPA.

0

NP (formerly NC)*

No Pass (formerly No Credit) -- Less than satisfactory

or failing. (D or F) Units not counted in GPA.

0

SYMBOL

DEFINITION

GRADE POINT

P

Pass

0

NP

No Pass -- Less than satisfactory or failing

0

SP

Satisfactory Progress toward completion of course

0

In progress: The “IP” symbol shall be used only in those courses which extend beyond the normal end of an academic term. The assignment of an evaluative symbol (grade) must await completion of the work “in progress.” The “IP” symbol shall remain on the student’s permanent record in order to satisfy enrollment documentation. The appropriate evaluative symbol (grade) and unit credit shall appear on the student’s permanent record for the term in which the course is completed.

 If a student enrolled in an “open-entry, open-exit” course is assigned an “IP” at the end of an attendance period and does not re-enroll in that course during the subsequent attendance period, the appropriate faculty will assign an evaluative symbol (grade) to be recorded on the student’s permanent record of the course.

The “IP” shall not be used in calculating grade point averages.

Report Delayed: The “RD” symbol may be assigned by the Admissions, Records and Enrollment Development Office, and only when there is a delay in reporting the grade of a student due to circumstances beyond the control of the student. It is a temporary notation to be replaced by a permanent symbol as soon as possible.

“RD” shall not be used in calculating grade point averages.

Withdrawal: No notation (“W” or other) shall be made on the academic record of the student    who withdraws before the first census date of the course. For full-semester courses, this is the last day of the third week of instruction or 20% of the course for short-term courses (including summer courses).

A “W” symbol shall be recorded on the academic record of the student who withdraws from a semester length course after the end of the third week of instruction through the last day of
 
the thirteenth week of instruction or 60% of the course for short-term courses (including summer courses).

The academic record of a student who remains in a class beyond the withdrawal (W) deadline must reflect a symbol other than a “W.”

The appropriate faculty shall be notified of all withdrawals.

The “W” shall not be used in calculating grade point averages, but excessive “W”’s shall be used as factors in probation and dismissal procedures.

“Excused withdrawal” occurs when a student is permitted to withdraw from a course(s) due to extenuating circumstances beyond the control of the student which affected his or her ability to complete a course(s).  The student must submit a petition to the Admissions, Records and Enrollment Development Office to request an excused withdrawal and must include documentation of the extenuating circumstance.  Upon approval, an excused withdrawal symbol of “EW” will be recorded on the student’s academic record.

Extenuating circumstances may include but are not limited to the following:

• verifiable accidents;
• chronic or acute illness of student or immediate family member;
• death of an immediate family member;
• job transfer outside the geographical region;
• the student is the subject of an immigration action;
• an incarcerated student in a California state prison or county jail is released from custody or involuntarily transferred before the end of the term;
• natural disasters directly affecting the student;
• other verifiable circumstances making course completion impracticable.

In the case of an incarcerated student, an excused withdrawal cannot be applied if the failure to complete the course(s) was the result of a student’s behavioral violation or if the student requested and was granted a mid-semester transfer.
    
Excused withdrawals shall not be counted in progress probation and dismissal calculations, toward the permitted number of withdrawals or counted as an enrollment attempt for course repetition. 

“Military withdrawal” occurs when a student who is a member of an active or reserve United States military service receives orders compelling a withdrawal from courses. A student must submit a petition to the Admissions, Records and Enrollment Development Office, and upon verification of such orders, a withdrawal symbol of “MW” will be recorded on the student’s academic record.  

Military withdrawals shall not be counted in progress probation and dismissal calculations, toward the permitted number of withdrawals, or counted as an enrollment attempt for course repetition.